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Emergency Services Resource Coordinator - Mid-America Regional Council

November 13, 2019 10:02 PM | Jared Oakden, PSP (Administrator)

Kansas City, MO 64105

EMERGENCY SERVICES RESOURCE COORDINATOR

The Mid-America Regional Council seeks an experienced individual to support its emergency services homeland security and emergency preparedness work focused on resource management. This position serves four counties in Kansas (Wyandotte, Johnson, Leavenworth and Miami); and nine counties in Missouri (Platte, Clay, Ray, Jackson, Cass, Carroll, Lafayette, Saline, Johnson, Pettis, Bates, Henry and Benton). This full-time position is part of MARC’s emergency services staff, which includes a director, two program managers, four planners, a training coordinator, resource coordinator and a program assistant.

ABOUT US

MARC, the association of local governments and metropolitan planning organization for the bistate Kansas City region, promotes and supports cooperation on regional issues, including transportation, the environment, our workforce and economy, aging services, community development, quality early learning, public safety communications and emergency services. MARC has a collaborative work environment with a culture based on integrity, innovation, diversity and inclusion, excellence in performance and service leadership.

ABOUT THIS POSITION

This professional position will support the resource management and financial operations of the emergency services and homeland security program. MARC administers a number of federal and state grants on behalf of the Kansas City region and is responsible for the purchase, transfer of ownership and tracking of resources purchased with grant funds over multiple years. This position includes responsibility for working with local officials to define specifications for resource needs; implementing a standard process for inventory control for assets purchased with regional emergency services funds; coordinating the identification and tracking of physical and personnel assets to support maintenance of the Regional Resource Annex and the readiness for resources to be mobilized; developing technical documents and analytic reports; supporting exercises and grant administration; placing orders for equipment and other resources in accordance with MARC’s procurement policy for homeland security purchases and all applicable grant guidelines; assisting with budget management and reporting for grants and projects; issuing Transfer of Equipment agreements and subawards to local agencies; arranging travel arrangements and documenting travel expenses, and support of committee work.

What you’ll do:
The resource coordinator will work with program staff within the organization, local agency officials who have expertise on equipment and operational needs, and vendors on the procurement of products and services. Essential functions of this position are described below. Additional duties may also be assigned.

Technical Planning and Resource Management:

  • Execute inventory control processes. Maintain a resource management database, including drafting updates to existing protocols; entering, categorizing (e.g., NIMS typing) and tracking of assets acquired with federal funds; working with local agencies to conduct periodic inventories; analyzing information and preparing reports.
  • Provide purchasing and inventory analysis, including forecasting when assets expire, for project contacts as requested.
  • Provide off-site technical support and training to local agencies on use of regional on-line resources.
  • Work with the fiscal administrator to maintain necessary agency contact information for communications and operational readiness.
  • In conjunction with other MARC staff and stakeholders, gather information to maintain and draft updates to the Regional Resource Annex.
  • Receive, file and produce reports on the presence of hazardous materials in use and/or storage in the region (Tier 2 reports). Receive, complete and maintain incident reports on behalf of the Local Emergency Planning Committee (LEPC).
  • In conjunction with local agencies, assist with the asset disposition process.
  • Provide committee support as needed. Conduct research and analysis, prepare meeting materials to support committee deliberations and, upon request, attend meetings and draft meeting summaries.

Training and Exercise:

  • Provide logistics and other support to regional emergency services exercises conducted to test regional systems and plans.
  • Help to coordinate the scheduling, logistics, execution and tracking of training.

Grant Administration:

  • Maintain knowledge of and ensure compliance with grant guidance and requirements and MARC policies to ensure good stewardship of funds.
  • Develop and maintain a working knowledge of projects and budgets under all emergency services grants and programs, with an emphasis on equipment purchases and contracts.
  • Work with project contacts, including MARC staff and local officials, to finalize equipment lists and specifications for equipment to be purchased. Ensure grant compliance and adherence to MARC purchasing policy; prepare bid documents (including development and execution of requests for proposals, requests for qualifications and/or purchase orders.
  • Generate Sub-Award Agreements and/or Transfer of Equipment agreements for purchases in accordance with grant guidelines. Distribute and monitor for timely return; follow up as needed.
  • Manage vendor relationships concerning procuring, pricing, purchases and payments.
  • Assist in monitoring project budgets, budget projections and planning for grant closures.
  • Monitor timely and accurate delivery and invoice processing.
  • Use state online grants management systems, as applicable. Draft grant budget modifications and investment justifications as needed.
  • Process purchase order receiving and accounts payable transactions in MARC’s financial management system (GP) for payment of expenditures.
  • Report accurate information on financial status of specialty team projects or other projects as needed and requested.

ABOUT YOU

Skills You’ll Need
The position requires a college degree and two years of related experience, preferably associated with government programs or grants. Strong candidates who have a high school diploma/GED and at least six years of experience with local emergency services agencies may be considered. A strong background in emergency services is desirable. Previous experience with training and exercises is preferred.

Other requirements include:

  • The ability to communicate accurately and confidently regarding projects, budgets and expenditures.
  • Excellent computer skills, particularly with Microsoft Excel, and a familiarity with managing databases and generating reports.
  • Strong interpersonal, analytical and critical thinking skills necessary to work with internal and external contacts on all aspects of planning, purchasing, training, exercising and reporting.
  • Strong written communication skills and great attention to detail.
  • The ability to work on a variety of projects simultaneously, and be comfortable responding to short-term requests for information, reports or activity.
  • A valid driver’s license to support off site activities.

SALARY AND BENEFITS

Starting salary for this position is from $47,643 to $59,553 per year, depending upon qualifications. MARC offers an attractive team-oriented work environment along with a competitive fringe benefit package. This is a full-time position.

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Contact Us:

PO Box 410043,

Kansas City, MO, 64141

Email: info@kcasis.org

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