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  • December 09, 2019 10:41 AM | Jared Oakden, PSP (Administrator)

    Kansas City, KS 66101

    $50,000 - $70,000 a year

    Overview of Wyandotte County Kansas

    While many cities are known for their expanding skylines, action-packed nightlife, and bustling communities, Kansas City, Kansas has all of that incorporated into a small, diverse, and family oriented community. It has some of the big city amenities with a small-town down-home appeal. Kansas City, Kansas is the third largest city in the state of Kansas and is the county seat of Wyandotte County.

    The Unified Government, which was created by the unification of the City of Kansas City Kansas and Wyandotte County in 1997, has a population of 165,288 (2017) and covers 155.7 square miles. Located on the eastern border of the State of Kansas and situated at the confluence of the Missouri and Kansas rivers, we’re part of the Kansas City metropolitan area of over 2 million people. The bistate region encompasses Kansas City, Missouri, and suburbs on both sides of the state line.

    The Kansas Speedway and Village West developments are the largest ever built in the State of Kansas, turning mostly undeveloped land into one of the most popular tourist, shopping and entertainment attractions in the Midwest. During the two NASCAR race weekends Wyandotte County surges with additional 100,000 out of town guests that we call our own. Nearby is also a 20,000 seat soccer stadium, a 5,000 seat minor league ball park and an outdoor amphitheater with a capacity for up to 20,000 attendees.

    Wyandotte County is home to several large and small industries due the quality of life here, as well as, the large amount of transportation infrastructure available. The Unified Government is home to, arguably, the largest rail yards in the country, a General Motors assembly plant and the University of Kansas Medical Center/The University of Kansas Health System our largest employer.

    Emergency Management in Wyandotte County presents unique challenges and exciting opportunities for success. We are looking for dedicated professionals who are both compassionate and competent to mitigate, prepare for, respond to, and recover from all types of disasters that can change lives of our citizens and visitors. We do this by collaboration both internally and externally across county, region, and state boundaries. Our regionalism has been recognized nationally for the successes we’ve had. Wyandotte County is at the heart of it all.

    Factoids

    There are two Kansas Cities - Kansas City, KS and Kansas City, MO.

    Kansas City is the third largest city in the state of Kansas.

    Nicknames: Heart of America, KCK, The Dotte.

    Kansas City, KS is part of Wyandotte County which also includes the cities of Bonner Springs and Edwardsville.

    Wyandotte County/Kansas City, Kansas is situated at the Kaw Point, which is the junction of the Missouri and Kansas rivers.

    Wyandotte County was the very first Google Fiber community in the United States.

    Common Elements Within Emergency Management:

    Many people in emergency management come from various walks of life but the common element is passion / compassion. Work done within the cycle of emergency management, Mitigation, Preparation, Response and Recovery, is undertaken with passion and compassion.

    This work is NOT a traditional 9 to 5 job. We work at all hours and occasionally must address things we have never done before. These situations require critical thinking skills and the ability to make decisions based on limited information.

    Duty Officer (DO) responsibilities: Serves as "on-call" emergency manager for 24-hour coverage on a weeklong rotating schedule to activate the Emergency Operations Center during severe weather watches/warnings, significant hazardous materials incidents & other emergency/disaster situations requiring County coordination and involvement.

    • Testing of the various systems and software utilized by the DO.
    • Coordinates closely with the National Weather Service, storm spotters, communications agencies, public safety agencies and other emergency services personnel, as well as city, State & Federal agencies during emergency/disaster situations.
    • Issues warning and watch information to National Weather Service. Activates outdoor warning system.
    • Directs and supervises work of volunteer staff called upon for duty in event of emergency.
    • Documenting tasks that were accomplished and data that was collected.
    • Act as the initial point of contact for interaction with various response agencies and County leadership.

    Large Event Support: All emergency management staff will be called upon to support specific events which often require early or late hours to protect the public and be prepared to support responders in the event of a threat. Typically, these are events that bring together large groups of people which thereby could require emergency management support should an incident transpire.

    Grant management and budget documentation is required by almost every position at various levels depending on the types of projects assigned.

    All staff must have obtained basic National Incident Management System training including IS-100, IS-200, IS-700 and IS-800. It is preferred that staff have also taken the FEMA Professional Development Series.

    All staff must demonstrate a basic proficiency in various computer-based applications/software such as the Microsoft Office Suite, WebEOC, Abobe Reader, Everbridge and various other applications.

    Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

    Exercise sound independent judgement within general policies.

    Principles of organization, management, program implementation, review and analysis.

    Position Specific Responsibilities

    This position answers to the Director and principal duties for this position include:

    • Coordinate training and exercises for employees, community partners, and volunteers;
    • Assess the need for dispensing supplies and equipment, particularly within the EOC;
    • Serve as the Logistics Coordinator during emergency operations;
    • Coordinates closely with Assistant Director for Planning to ensure plans are implemented & properly exercised to bring about understanding of the plans & to test their viability;
    • Develop written procedures and standard operating guides for all aspects of Emergency Management for before, during, and after emergency operations;
    • Ensure implementation of local, State & Federal plans, policies & procedures, both public & private, which may impact on the ability of the County to respond to, recover from & mitigate disaster/emergency events;
    • Creating and developing new programs and initiatives;
    • Evaluating the effectiveness of implemented programs and making regular improvements;
    • Preparing, managing, and reporting program budgets, to include grant-reportable expenditures; verifying and approving program expenditures;
    • Performing research and related studies to create meaningful analysis for program initiatives;
    • Provides exceptional engagement with internal and community partnerships, including, but not limited to: emergency management; police; fire; hospitals; volunteer agencies; businesses and industry; churches; long-term care facilities; veterinarians; rehabilitation services; daycare providers (adult and child); schools; special population services; and laboratories;
    • Develop written plans and standard operating guides for all aspects of Emergency Management for before, during, and after emergency operations;
    • Develop and execute training and exercises with partners and response agencies per the Wyandotte County Emergency Operations Plan;
    • Serve as a liaison/coordinator during emergencies;
    • Supervise volunteers and support staff which includes: providing training, guidance, and advice; evaluating performance of all participants, plans, and resources; and delegating tasks;
    • Coordinate program activities with other departments, organizations, agencies, and suppliers;
    • Support new programs and outreach activities to ensure engagement from key partners and stakeholders, including: research and information gathering, outlining the new program or initiative with timelines, proposed budget, and proposed resource allocation, and implementing approved initiatives;
    • May work nights and weekends during Emergency Operations Center activation, while assigned as the Duty Officer, and when necessary working with volunteers and community groups;
    • Operates and tests the County's EOC equipment and systems, coordinates drills with other response agencies, develops and conducts training for designated EOC responders, acts as EOC Logistics Officer during disaster conditions requiring activation of the EOC;
    • Monitors compliance with rules, policies, regulations, and grant requirements;
    • Prepares and administers contracts for service: which includes: developing terms for the contract; working with Purchasing and Finance to ensure compliance with Unified Government policies and procedures; ensuring compliance with grant, local, State, and/or Federal guidelines or regulations; verifying efficacy of the service provider to fulfill the contract;
    • Developing, rehearsing, and delivering professional presentations, including: gathering information, preparing multimedia presentations, and preparing thoroughly enough for a smooth presentation delivery;
    • Researches, prepares, applies, and manages grant proposals and public-private-partnership agreements. Shows consistent efforts to increase both grant awards and public-private-partnerships;
    • Attends local, regional, State, and Federal meetings, and conferences, as assigned, for information sharing, network building, and collaboration. Attends meetings on behalf of the Emergency Management Department, to include: neighborhood organizations; volunteer groups; local businesses; and public and private agencies;
    • Prepares publications to include: newsletters; brochures; guides; operating procedures; and any other print materials needed by the Emergency Management Department;
    • Provides exceptional customer service for inquiries and complaints, including providing all necessary follow up to resolve identified issues;
    • Is willing to accept and perform any additional duties assigned to meet business needs.

    Knowledge (Position Requirements at Entry):

    • Disaster preparedness practices at the community and responder level.
    • Federal, State and local laws, codes and ordinances affecting emergency management operations, including any appropriate mutual aid agreements and the Emergency Management Assistance Compact.
    • Planning, training, and customer service experience, with examples.
    • Strong familiarity with the Federal Preparedness, Response, Recovery Frameworks.
    • National Incident Management System, Incident Command System, Homeland Security Exercise and Evaluation Program certification.
    • Meeting facilitation experience, with examples.
    • Effective project management experience, with examples.
    • Coordination and collaboration projects experience, with examples.
    • Strong familiarity with voice RF based radio systems.
    • Modern emergency communication systems and communication center management.
    • Analyze and evaluate services needs and requirements within the EOC;

    Skills (Position Requirements at Entry):

    • Program/project development, implementation, evaluation, and improvement
    • Time and project prioritization management
    • Stress management
    • Strong team building and interpersonal relationship
    • Competency with Microsoft Office Suite products, and physical office equipment
    • Goal and objective setting
    • Problem identification, resolution, and follow-up
    • Strong proof-reading, editing, and writing skills
    • Researching, analyzing, creating timelines, budget and business case proposals
    • Grant writing, monitoring, and reporting
    • Writing, editing, evaluating plans, policies, and procedures
    • Supervision (peers, volunteers, and support staff)
    • Research, interpreting, and evaluating Emergency Management Department policies, procedures, plans, and activities against State and Federal statutes, ordinances, regulations
    • Maintain confidentiality
    • Excellent written and oral communication

    Education, Training, and Experience (Position Requirements at Entry):

    • Bachelor’s degree in Emergency Management, Public Administration, or other fields.
    • Four years of related experience with experience in planning, training, exercise, and operations.

    Licensing and Certification (Position Requirements at Entry or obtainable):

    • Kansas driver’s license
    • Master Exercise Practitioner Certification (preferred)
    • Certified Emergency Manager (CEM) (preferred), required within 2 years of hire
    • Basic and Advanced Emergency Management Professional Certification (preferred)
    • Ability to become a Kansas Certified Emergency Manager (KCEM) within 2 years of hire

    Physical Requirements (Position Requirements at Entry):

    It is necessary to perform stooping, kneeling, crouching, reaching, standing, walking, talking, hearing, seeing, and repetitive motions.

    Lifting, carrying, and maneuvering up to 40 pounds occasionally, and/or up to 20 pounds frequently, and/or negligible amounts of force consistently to move objects.

    This job is rated as light work, the worker will be sedentary most of the time.

    Work Environment:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Employees work under typical office conditions, and the noise level is usually quiet. Employees may occasionally be required to visit sites where they may be exposed to noise, dust, fumes; and work in inclement weather including heat, cold and rain.

    Job Type: Full-time

    Salary: $50,000.00 to $70,000.00 /year

    Experience:

    • Emergency Management: 4 years (Preferred)

    Education:

    • Bachelor's (Preferred)

    Location:

    • Kansas City, KS (Required)

    Work Location:

    • One location

    Benefits:

    • Health insurance
    • Dental insurance
    • Vision insurance
    • Retirement plan
    • Paid time off
    • Professional development assistance

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  • November 13, 2019 10:02 PM | Jared Oakden, PSP (Administrator)

    Kansas City, MO 64105

    EMERGENCY SERVICES RESOURCE COORDINATOR

    The Mid-America Regional Council seeks an experienced individual to support its emergency services homeland security and emergency preparedness work focused on resource management. This position serves four counties in Kansas (Wyandotte, Johnson, Leavenworth and Miami); and nine counties in Missouri (Platte, Clay, Ray, Jackson, Cass, Carroll, Lafayette, Saline, Johnson, Pettis, Bates, Henry and Benton). This full-time position is part of MARC’s emergency services staff, which includes a director, two program managers, four planners, a training coordinator, resource coordinator and a program assistant.

    ABOUT US

    MARC, the association of local governments and metropolitan planning organization for the bistate Kansas City region, promotes and supports cooperation on regional issues, including transportation, the environment, our workforce and economy, aging services, community development, quality early learning, public safety communications and emergency services. MARC has a collaborative work environment with a culture based on integrity, innovation, diversity and inclusion, excellence in performance and service leadership.

    ABOUT THIS POSITION

    This professional position will support the resource management and financial operations of the emergency services and homeland security program. MARC administers a number of federal and state grants on behalf of the Kansas City region and is responsible for the purchase, transfer of ownership and tracking of resources purchased with grant funds over multiple years. This position includes responsibility for working with local officials to define specifications for resource needs; implementing a standard process for inventory control for assets purchased with regional emergency services funds; coordinating the identification and tracking of physical and personnel assets to support maintenance of the Regional Resource Annex and the readiness for resources to be mobilized; developing technical documents and analytic reports; supporting exercises and grant administration; placing orders for equipment and other resources in accordance with MARC’s procurement policy for homeland security purchases and all applicable grant guidelines; assisting with budget management and reporting for grants and projects; issuing Transfer of Equipment agreements and subawards to local agencies; arranging travel arrangements and documenting travel expenses, and support of committee work.

    What you’ll do:
    The resource coordinator will work with program staff within the organization, local agency officials who have expertise on equipment and operational needs, and vendors on the procurement of products and services. Essential functions of this position are described below. Additional duties may also be assigned.

    Technical Planning and Resource Management:

    • Execute inventory control processes. Maintain a resource management database, including drafting updates to existing protocols; entering, categorizing (e.g., NIMS typing) and tracking of assets acquired with federal funds; working with local agencies to conduct periodic inventories; analyzing information and preparing reports.
    • Provide purchasing and inventory analysis, including forecasting when assets expire, for project contacts as requested.
    • Provide off-site technical support and training to local agencies on use of regional on-line resources.
    • Work with the fiscal administrator to maintain necessary agency contact information for communications and operational readiness.
    • In conjunction with other MARC staff and stakeholders, gather information to maintain and draft updates to the Regional Resource Annex.
    • Receive, file and produce reports on the presence of hazardous materials in use and/or storage in the region (Tier 2 reports). Receive, complete and maintain incident reports on behalf of the Local Emergency Planning Committee (LEPC).
    • In conjunction with local agencies, assist with the asset disposition process.
    • Provide committee support as needed. Conduct research and analysis, prepare meeting materials to support committee deliberations and, upon request, attend meetings and draft meeting summaries.

    Training and Exercise:

    • Provide logistics and other support to regional emergency services exercises conducted to test regional systems and plans.
    • Help to coordinate the scheduling, logistics, execution and tracking of training.

    Grant Administration:

    • Maintain knowledge of and ensure compliance with grant guidance and requirements and MARC policies to ensure good stewardship of funds.
    • Develop and maintain a working knowledge of projects and budgets under all emergency services grants and programs, with an emphasis on equipment purchases and contracts.
    • Work with project contacts, including MARC staff and local officials, to finalize equipment lists and specifications for equipment to be purchased. Ensure grant compliance and adherence to MARC purchasing policy; prepare bid documents (including development and execution of requests for proposals, requests for qualifications and/or purchase orders.
    • Generate Sub-Award Agreements and/or Transfer of Equipment agreements for purchases in accordance with grant guidelines. Distribute and monitor for timely return; follow up as needed.
    • Manage vendor relationships concerning procuring, pricing, purchases and payments.
    • Assist in monitoring project budgets, budget projections and planning for grant closures.
    • Monitor timely and accurate delivery and invoice processing.
    • Use state online grants management systems, as applicable. Draft grant budget modifications and investment justifications as needed.
    • Process purchase order receiving and accounts payable transactions in MARC’s financial management system (GP) for payment of expenditures.
    • Report accurate information on financial status of specialty team projects or other projects as needed and requested.

    ABOUT YOU

    Skills You’ll Need
    The position requires a college degree and two years of related experience, preferably associated with government programs or grants. Strong candidates who have a high school diploma/GED and at least six years of experience with local emergency services agencies may be considered. A strong background in emergency services is desirable. Previous experience with training and exercises is preferred.

    Other requirements include:

    • The ability to communicate accurately and confidently regarding projects, budgets and expenditures.
    • Excellent computer skills, particularly with Microsoft Excel, and a familiarity with managing databases and generating reports.
    • Strong interpersonal, analytical and critical thinking skills necessary to work with internal and external contacts on all aspects of planning, purchasing, training, exercising and reporting.
    • Strong written communication skills and great attention to detail.
    • The ability to work on a variety of projects simultaneously, and be comfortable responding to short-term requests for information, reports or activity.
    • A valid driver’s license to support off site activities.

    SALARY AND BENEFITS

    Starting salary for this position is from $47,643 to $59,553 per year, depending upon qualifications. MARC offers an attractive team-oriented work environment along with a competitive fringe benefit package. This is a full-time position.

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PO Box 410043,

Kansas City, MO, 64141

Email: info@kcasis.org

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